Note (October 2026): This article previously listed Knowify plans called Essential ($186 per user per month) and Unlimited, said Knowify integrates with Xero and FreshBooks, and described Ninety as portfolio software; these have been corrected to Knowify’s current Core, Advanced and Enterprise plans, its QuickBooks-focused integrations, and Ninety’s actual purpose.
As of October 2026, Knowify costs $99 per month for the Core plan (billed annually; $149 billed monthly) and $329 per month for Advanced (billed annually; $399 monthly), with Enterprise priced by quote. Knowify is job management software for trade contractors that syncs estimates, time and invoices with QuickBooks.
Key Takeaways
- Knowify is job management software built for trade contractors, not a general project management tool.
- As of October 2026 there are three plans: Core ($99 to $149 per month), Advanced ($329 to $399 per month) and Enterprise (custom quote).
- Plans include a set number of users (1, 10 or unlimited); extra seats on Core and Advanced are listed at $29 per month.
- QuickBooks Online is the core integration; Knowify does not list Xero or FreshBooks.
- Job costing and WIP reporting start at the Advanced plan.
Are you tired of juggling multiple projects, deadlines, and budgets without a clear overview of your team’s progress? Knowify is a cloud-based job management platform built for trade contractors such as electricians, plumbers, HVAC firms, painters and remodelers, according to the company’s own website.
This guide covers Knowify’s main features, its integrations, its current pricing (as of October 2026) and some alternatives. Knowify is aimed mainly at small and mid-sized contracting businesses that bid, run and invoice jobs, rather than at general office project teams.
Below is how the Knowify pricing options and core features compare, so you can judge whether the software fits your business.
Knowify – For Streamlined Workflow and Productivity Boost
Knowify combines estimating, proposals, contracts, scheduling, time tracking, change orders, job costing and invoicing in one system for contractors, according to the company’s product pages. Instead of tracking jobs in spreadsheets, a contractor can build an estimate, turn it into a contract, schedule the crew and bill the job from the same record. This intuitive software empowers you to create and manage projects, assign tasks to your team members, and track real-time progress.
Knowify’s scheduling is drag-and-drop for employees, subcontractors and equipment, and staff can clock in and out through a geofenced mobile app for iOS and Android, according to Knowify’s plan comparison. Job costing, real-time work-in-progress (WIP) reporting and phase-by-phase project budgets are included in the Advanced and Enterprise plans, not in the entry-level Core plan, as of October 2026.
All plans include unlimited document and photo storage; a branded client portal showing project status, photos, change orders and invoice history starts at the Advanced plan. Knowify suits contractors who want estimating, field work and billing tied together; it is not designed as a general-purpose task board for office teams.
Main Features: Simplify Project Management and Boost Collaboration
Knowify’s features follow the life of a contracting job: estimate, contract, schedule, track and invoice. Users can create jobs, assign tasks to one or more team members for each project phase, and see every project on one dashboard with its status, projected profitability and WIP. Time can be logged in the mobile app, entered by a foreman for on-site staff or added from the web app, then approved on one screen and synced to QuickBooks Payroll.
Estimates and contracts for fixed-price jobs are available on every plan, while cost-plus and time-and-materials contracts require the Advanced plan or higher. Change orders can be sent for e-signature or logged as field-approved, and Knowify applies them to the correct billing cycle. Requests for information (RFIs), submittals and document markup are limited to the Enterprise plan.
Integrations: Streamlined Accounting with Seamless Software Integration
Knowify’s main integrations are with Intuit’s QuickBooks products, and Knowify describes itself as the official construction software partner of QuickBooks Online. Customers, vendors, purchases, expenses, invoices and time sync both ways between Knowify and QuickBooks Online, which cuts out double data entry. Earlier versions of this article also named Xero and FreshBooks, but Knowify’s integrations page, checked in October 2026, does not list either, so businesses on those platforms should confirm compatibility with Knowify before buying.
Other listed integrations include QuickBooks Online Payroll, QuickBooks Time, QuickBooks Payments, Lumber and eBacon for prevailing-wage payroll, CompanyCam for job photos, and Billd for material financing; Zapier is available from the Advanced plan. According to Knowify’s plan comparison, the QuickBooks Desktop and Intuit Enterprise Suite integrations are available on the Enterprise plan only.
Knowify Cost Structure
As of October 2026, Knowify sells three base plans: Core, Advanced and Enterprise. Each plan includes a set number of users (one on Core, ten on Advanced, unlimited on Enterprise), and the plan cards list extra users on Core and Advanced at $29 per month each. Core and Advanced prices are published on Knowify’s website, while Enterprise pricing is quoted by the sales team. Checking the plan feature table against the contract types and workflows a business actually uses is the quickest way to pick a tier.
Knowify Pricing Options
Knowify prices are set per company plan rather than per user: each plan includes a fixed number of users for one monthly fee. Annual billing is cheaper than month-to-month billing on both published plans. Let’s take a closer look at the Knowify pricing plans:
The Essential Plan
The Essential Plan was described in the original version of this article at $186 per user per month, but as of October 2026 Knowify does not list a plan by that name. Its entry tier is now Core, at $99 per month billed annually or $149 per month billed monthly, with one user included. Core covers estimates, proposals and contracts for fixed-price jobs, AIA billing (forms G702 and G703), scheduling, time tracking, change orders, task management, progress invoicing, payment processing through QuickBooks Payments and the mobile app. Core suits smaller contractors that mainly need fixed-price job tracking and task management capabilities.
The Advanced Plan
The Advanced Plan still exists under that name. As of October 2026 it costs $329 per month billed annually or $399 per month billed monthly, with ten users included; the $311 per user figure in the original version of this article is not current Knowify pricing. It adds job costing, real-time WIP reporting, project budgets, phase-by-phase planning and tracking, daily logs, work orders, subcontractor management, a client portal, custom workflows, calculated cost templates, cost-plus and time-and-materials contracts, advanced reporting and the AI Connector. This plan is ideal for teams that must streamline their project workflows and collaborate more efficiently.
The Unlimited Plan
Knowify’s current top tier is called Enterprise rather than Unlimited, and its price is quoted by the sales team on request. Enterprise adds unlimited users, included inventory management, equipment management, RFIs and submittals, document markup, custom forms, advanced user permissions, priority support and five onboarding sessions, according to Knowify’s plan comparison. Enterprise is aimed at larger or multi-entity contractors, including those on QuickBooks Desktop or Intuit Enterprise Suite.
Knowify plans are subscriptions billed either monthly or annually. For current prices, the most reliable source is Knowify’s own pricing page or its sales team; third-party directories such as Software Finder may show older figures.
Knowify also sells paid add-ons. As of October 2026, the Service Pro add-on for service departments is listed at $99 per month billed annually or $199 per month billed monthly, and live vehicle tracking starts at $25 per vehicle per month; accounting software such as QuickBooks, Xero or FreshBooks is billed separately by its own provider.
In practice, the main decision is whether a business needs job costing and project budgets (Advanced) or can work with fixed-price estimating and invoicing alone (Core).
Some Noteworthy Alternates for Knowify Software
If you’re considering alternatives to Knowify for your project management needs, several noteworthy software options are worth exploring.
Quip is a collaborative productivity suite in which groups create and edit documents and spreadsheets together; it is a collaboration tool rather than contractor job-management software.
Monograph markets itself as firm management software for architects and engineers, so it fits design firms better than trade contractors.
Planisware is a French company, founded in 1996 and publicly listed since its 2024 initial public offering, that sells project portfolio management (PPM) software to large organizations in sectors such as energy, pharmaceuticals, and aerospace and defense.
Lastly, Ninety is software for running the Entrepreneurial Operating System (EOS) management framework, not a project portfolio management tool as this article previously said.
None of these four is a like-for-like Knowify replacement for trade contractors; Knowify’s own comparison pages benchmark it against BuildOps, Contractor Foreman, Jobber, JobTread and ServiceTitan.
Concluding Thoughts
Knowify is a job management platform for trade contractors that ties estimating, scheduling, time tracking and invoicing to QuickBooks. Its Core plan covers fixed-price and AIA jobs, while job costing and detailed project planning require the Advanced plan.
Knowify’s two-way QuickBooks Online sync is its main accounting integration. As of October 2026, published prices run from $99 per month (Core, billed annually) to $399 per month (Advanced, billed monthly), with Enterprise quoted on request.
Contractors already on QuickBooks Online are the best fit; businesses on other accounting platforms should check compatibility first. Knowify offers a free trial on the Core and Advanced plans, which is the simplest way to test the workflow before committing.
How Software Finder Can Help You
Picking the ideal software solution for your company can be difficult. Third-party software directories are one place to start a shortlist. Software Finder is one such online directory of business software. Directories like this can help build a list of options, but prices and plan details should always be confirmed on the vendor’s own website, because directory listings can lag behind price changes.
Software Finder lists its website as www.softwarefinder.com and its phone number as + (661) 384-7070. Free trials and a demo with real job data are useful second checks before signing any software contract.
Knowify Pricing at a Glance
The table below summarizes Knowify’s published plans as of October 2026, taken from the company’s pricing page. Prices are in US dollars and can change, so check with the vendor before buying.
| Plan | Billed annually | Billed monthly | Users included | Best for |
|---|---|---|---|---|
| Core | $99 per month | $149 per month | 1 | Small contractors billing fixed-price and AIA jobs |
| Advanced | $329 per month | $399 per month | 10 | Growing firms that need job costing, budgets and a client portal |
| Enterprise | Custom quote | Custom quote | Unlimited | Larger or multi-entity contractors, QuickBooks Desktop users |
Extra users on Core and Advanced are listed at $29 per month each.
Which Knowify Features Come With Each Plan?
Knowify’s plan comparison splits the main features as follows (as of October 2026):
| Feature | Core | Advanced | Enterprise |
|---|---|---|---|
| QuickBooks Online, Payroll, Time and Payments sync | Yes | Yes | Yes |
| Cost-plus and time-and-materials contracts | No | Yes | Yes |
| Job costing and real-time WIP reporting | No | Yes | Yes |
| Daily logs, client portal, custom workflows | No | Yes | Yes |
| Zapier integration and AI Connector | No | Yes | Yes |
| RFIs, submittals, document markup, custom forms | No | No | Yes |
| QuickBooks Desktop and Intuit Enterprise Suite | No | No | Yes |
| Inventory management | Paid extra | Paid extra | Included |
Who Is Knowify For?
Knowify is built for trade and specialty contractors. Its website lists electrical, plumbing, HVAC, painting, remodeling, concrete and excavating firms among its target trades. The company was co-founded in 2012 by Daniel de Roulet Jr., according to its About page.
For a broader view of why trades adopt this type of tool, see the benefits of construction management software and the advantages of contractor scheduling software.
How to Choose the Right Knowify Plan
The choice mostly comes down to contract types and team size: fixed-price and AIA work fits Core, while cost-plus or time-and-materials work, job costing, or QuickBooks Desktop push a business to Advanced or Enterprise.
As a worked example from the published prices: a five-person team on Core would pay $99 plus four extra users at $29 each, or $215 per month on annual billing, while Advanced at $329 per month on annual billing includes up to ten users plus job costing.
Contractors comparing tools should also look at how each one handles RFIs on construction projects, automated invoice generation and delivery and employee time tracking, because those workflows drive most day-to-day use.
Frequently Asked Questions
Is there a free trial of Knowify?
Yes, Knowify’s pricing page offers a free trial on the Core and Advanced plans; Enterprise is arranged through the sales team.
Does Knowify charge per user?
No, each Knowify plan includes users: one on Core, ten on Advanced and unlimited on Enterprise, with extra Core and Advanced users listed at $29 per month.
How much does Knowify cost?
As of October 2026, Knowify Core costs $99 per month billed annually or $149 per month billed monthly, and Knowify Advanced costs $329 per month billed annually or $399 per month billed monthly. Enterprise pricing is a custom quote from Knowify’s sales team.
Does Knowify integrate with Xero or FreshBooks?
Knowify’s integrations page, checked in October 2026, lists QuickBooks Online, QuickBooks Desktop, Intuit Enterprise Suite and other QuickBooks products, but not Xero or FreshBooks. Businesses using those platforms should confirm compatibility with Knowify before signing up.
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